4 Key Advantages a Digitised Permit to Work System

When safety at the workplace gets compromised, the results are often a series of unavoidable problems for organisations. The most common (read: frustrating) is the “blame-game” and since humans have a natural tendency to passing the buck, they either accuse each other involved in the system, blame the system itself, or seldom own-up to the inescapable human fault.

Thankfully, there exists a solution that can ensure true accountability or even modify the system for a safer work environment. An e-permit to work system allows companies to keep a tab on everyone’s activities, ensuring that all are amply trained and prepared when they take up any work at a particular location and time.

A paper-based permit to work (PTW) system worked well for quite a long time, but only until the loopholes became too hard to ignore. With an electronic permit to work software, organisations now have the most comprehensive system that warrants a connected, responsible, safer and more productive workplace.

If you are planning to switch from a manual permit to work system to a digitised one, or looking to introduce an e-permit to work system into your company, here a few major advantages of e-PTW over its manual counterpart.

Saves Time, Speeds Up PTW Procedures

Time is of great importance in high-stakes activities. In an attempt to achieve higher operational efficiency, companies often try to push their limits – even if that include compromising on safety with extended permits and re-issuance of permits. An e-permit to work system perfectly fills such a gap between adhering to the safety standards and becoming time-efficient – by creating a collaborative environment, where professionals involved can easily update workflows and status in real-time, which can reduce the response time by up to 70%.

Saves Money, Ensures Better Productivity

When it comes to adopting any new system, companies always aim to have a system that can optimise the cost while bringing more value to the business. An electronic permit to work system facilitates the same as it makes use of a cloud-based core repository, where professionals can effortlessly update, store, retrieve, and create permits online while additionally getting quick approvals at any time and from anywhere. This helps save cost by cutting down the energy and resources invested in carrying out trivial tasks and focussing solely on crucial aspects.

Prevents Human Errors, Ensures Full Visibility of PTW Activities

Human errors are the reason behind the bulk of workplace accidents, which is nearly impossible to be controlled by paper-based, manual permit to work processes. However, a software-based PTW system lets you have an analytical view of the entire permit framework in one window in real-time – which encompasses issuance, site schedules, authorisations, permit modifications and so on. This makes it one of the most exhaustive solutions for controlling human errors while ensuring true accountability.

Saves from Becoming Obsolete, Makes the PTW System Future-Proof

Digitalisation has dramatically transformed almost every aspect of businesses and the dynamics of supply and demand is no exception. In the age of disruptive technology, any manual PTW system would likely fail to keeping up with the ever-changing requirements of modern organisations. An e-permit to work system can effortlessly be upgraded to meet the needs from as and when required and may also be integrated with more advanced and intelligent systems to ensure a zero-incident workplace of the future.

To Conclude

Permit to work is an important element of control of work. It includes permit to work, hazard identification, risk assessment and isolation management. Reducing unsafe activities is amongst the major facets of risk assessment. In a workplace, risk management entails five key steps: identifying the risk, determining which individuals can be harmed and how, analysing the risk, recording the findings, and tracking and reviewing the results.

Moreover, proper communication of the identified hazardous working environment and the outcomes of regular safety checks throughout the workplace is necessary, which requires a formal management system. The work to permit system itself helps to distinguish roles and responsibilities while defining a stepwise guide to ensure complete safety and security.

Advanced e-permit to work systems are designed to control work and prevent major accidents within the workplace by detecting and avoiding them well before time. These systems are suitable for a host of sectors and industries to manage high-risk activities, ranging from construction work permits and commercial premises work permits to pharmaceutical and health sector permits.

A fully automated, end-to-end work permit system is completely cloud-based, fully supported from co-location data centres, customisable to the client’s specific requirements and preferences, and developed to reduce cost and time while expediting the workflow processes through managed health and safety stages.